How to set your out of office in Microsoft outlook
Introduction
This document has been created to provide instruction on how you are able to set your Out of Office in both Outlook and Webmail.
Outlook
Outlook is the primary mail client in use within Brandon Trust and is likely to be the go to place if you’re still within the office.
- Open Outlook
- Click on File in the top left of the navigation bar
3. Click on Automatic Replies (Out of Office)
4. Turn on Automatic Replies by checking the dot to “Send automatic replies”
You are able to specify automatic replies based on the location the sender is from: Inside or Outside of my organization.
- Inside your organisation is everyone that has an email address @brandontrust.org
- Outside your organisation is everyone that has an email address that is not @brandontrust.org
You are able to define individual replies, have it only send to one group, or send to everyone. Ensure that the checkbox for Auto-Reply is selected under “Outside My Organization” if you want automatic replies to be sent to external contacts.
5. After Step 4 the dates and box to enter your automated response will now become available to you. Fill in this information as required for your circumstance.
6. Click on OK and your automatic replies will now be switched on.
Webmail
Webmail can be accessed from anywhere and will allow you to set your Out of Office even if you’re not in the office.
1. office Open your web browser and navigate to https://outlook.office365.com
2. You will be asked to log in. Enter your username and click in the password box.
3. You will be automatically redirected to the Brandon Trust login page. Once redirected enter your password and click Sign in.
4. Click on the cog icon in the top right corner of the screen to bring up the drop down box and then click on Automatic Replies.
5. Turn on Automatic Replies by checking the dot to "Send automatic replies"
You are able to specify automatic replies based on the location the sender is from: Inside and Outside of my organization.
- Inside your organisation is everyone that has an email address @brandontrust.org
- Outside your organisation is everyone that has an email address that is not @brandontrust.org
You are able to define individual replies, have it only send to one group, or send to everyone. Ensure that the checkbox for senders outside of organisation is selected if you want automatic replies to be sent to external contacts.
6. After Step 5 the dates and box to enter your automated response will now become available to you. Fill in this information as required for your circumstance.
7. Click on OK and your automatic replies will now be switched on.
Additional help
If you’re experiencing any issues or have further questions related to this guide, please do not hesitate to contact the InformatioDigital Services team at:
Telephone: 0117 952 8276
Email: digital.services@brandontrust.org