How to use the conferencing hardware in Olympus House Training Room

How to book a meeting in this room

If you require the Teams conferencing capabilities in the room, you will need to follow a very specific booking method in order to use them. This is outlined below:

Go to your calendar in Outlook
Click New Teams Meeting on the ribbon
Set the Title, Start Time, End time and details in the body of the booking as required.
Click Required
Add “Corporate - Training Room” as an attendee. You can also add it by its email address: boardroom.b@brandontrust.org
Add any other attendees as required
Send the meeting request
Provided there are no other meetings booked in the room at that time, you should receive an email back within a minute or so to say that the meeting room has accepted your invitation.

Graphical user interface, text, application, email

Description automatically generated

Using the meeting room

Use the TV as an external display only

1. Connect the HDMI lead by the small screen directly into your Dell laptop. Some other devices may not be supported – it needs to have an HDMI port.
2. If your laptop's display doesn't automatically project onto the big TV, tap the Share option on the small touchscreen device attached to the wall. It can take 15-20 seconds for the picture to appear.

Start a Teams Meeting that I have booked

Go to the small touchscreen device on the wall, find your meeting, and tap Join. Do ensure that you book your meeting ahead of time, as it may take a few minutes for the Join button to appear.

Graphical user interface, application

Description automatically generated

Please note that if you didn’t book a meeting as a Teams Meeting, you will need to open up your Calendar, find and double-click the meeting and then pick the Teams Meeting option on top.
This will convert it to a Teams Meeting, but it can then take a few minutes before the Join button appears on the small touch screen device as outlined above.

Presenting the screen or PowerPoint slides

To do this in a “hybrid” meeting (attendees online and in person), use the Share Screen option in your Teams. This will enable anyone joining via teams to see the presentation. It will also appear on the big TV in the.