Ricoh Printers Installing your printer Before using the printer for the first time, you will have to install it on your device. Please refer to https://brandontrust.freshservice.com/a/solutions/articles/27000097999 for steps on how to do that. Printing When you hit the Print button on the document you wanted to print, you will get a pop-up window. Select Windows Login Name from the drop down menu if not already selected. This only has to be done the very first time you print. Under the Password field, pick a locked print PIN between 4-8 digits long. This can be anything you want and doesn’t have to be the same every time. You merely have to remember it until you get to the printer where you’ll be prompted to enter the same PIN in order to release the print job. Once you click Ok, the print job will be sent to the printer. It will need to be released with the set locked print code before it will come out. To release a print job: Wake up the printer by tapping the screen. You will be presented with the standard desktop of the printer. Select Quick Print Release. (The icon may look different but will always be in the same place and have the same name.) You will be presented with a list of all the locked print jobs that are currently on the device. Find your name on the list and select this. After selecting your job, you will be asked for your locked print code. Enter this and select OK. You will be presented with a list of all of the print jobs that you have sent to the printer. Select the print jobs that you wish to release and select Print. You will be prompted to confirm that this jobs you have selected are correct and that you still wish to release these. Confirm that these documents are correct and select Print. Your print job will be released and will begin to print. You have successfully printed. Copying Wake up the printer by tapping the screen. You will be presented with the standard desktop of the printer. Select Copy. (The icon may look different but will always be in the same place and have the same name.) You will be presented with a list of available options for copying your document. Adjust these to your needs and select Start. Your copy job will now begin. If you ever make too many changes and want to start again – you can select the Reset button from the top right corner and revert to where you started. Scanning Scanning to email can be a great way of making your physical documents electronic quickly. This can be easily done by: Wake up the printer by tapping the screen. You will be presented with the standard desktop of the printer. Select Scanner. (The icon may look different but will always be in the same place and have the same name.) You will be presented with the scan to email address list – if you are currently configured as an address on the device you can simply select your name to populate your details. (Tip: You can use the letter system to quickly locate yourself. Alternatively, if the email address that you need to email is not on the list – select Add and then Enter Using Keyboard to manually type this in. Once the email has been selected or entered – select Start to begin the scan. Your scan will begin – and will be emailed to the specified email address. Before scanning you are able to make some changes to your document – this is done by selecting the Send Settings from the scan page which will give you a Send Settings configuration page. Further help If you have further questions around the use of your Ricoh printer – or would like some extra guidance – please drop us an email at DS.Support@brandontrust.org and we will aim to get back to you as quickly as possible.

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